Technical specialists in publishing and documentation (Multiple profiles)

Job Posting

: 10/Mar/2025

Closure Date

: 14/Apr/2025, 9:59:00 PM

Organizational Unit: NFIGD – General Fisheries Commisiion for the Mediterranean (GFCM)

Job Type

: Non-staff opportunities

Type of Requisition: Consultant / PSA (Personal Services Agreement)

Grade Level: N/A

Primary Location

: Italy-Rome

Duration: Up to 11 months (renewable)

The General Fisheries Commission for the Mediterranean (GFCM) plays a critical role in the sustainable development of marine resources and aquaculture in the Mediterranean and Black Sea regions. As part of its mission, it needs to effectively communicate its work and impact to a variety of stakeholders, including international organizations, governments, NGOs, experts, and civil society organizations. The GFCM is looking to engage international consultants with expertise in publications and documentation to support these efforts.

Here’s a breakdown of the key roles and functions for the consultants, as well as the general requirements:

Roles and Responsibilities:

Publication Coordinator:

• Strategic Oversight: Oversee the production and dissemination of all publications related to GFCM’s activities, ensuring they align with the organization’s strategies and objectives.
• Project Management: Manage publication projects from inception to completion, including overseeing timelines, quality control, and coordination with other departments.
• Collaborate with Experts: Work with technical experts and external partners to ensure that the content is accurate and reflects the latest scientific findings, policies, and management strategies related to marine resources and aquaculture.
• Ensure Consistency: Maintain consistency in branding and communication styles across all publications and materials.

Publication Specialist:

• Content Creation: Draft and edit a variety of publication materials, such as reports, articles, policy briefs, and newsletters, ensuring clarity and accessibility for target audiences.
• Research and Analysis: Conduct research on topics related to fisheries management, conservation, and sustainable aquaculture practices in the Mediterranean and Black Sea.
• Collaboration: Work closely with other specialists, technical staff, and external partners to ensure accurate, relevant, and high-quality publication content.
• Digital Publications: Assist in the creation of digital publications, ensuring they are optimized for web platforms and accessible to a wider audience.

Documentation Specialist:

• Document Management: Organize and maintain a centralized document repository, ensuring that publications, reports, and other resources are easily accessible and up-to-date.
• Archiving: Ensure that all documents are archived according to organizational standards for easy retrieval and future reference.
• Support Publication Production: Assist in the formatting, proofreading, and final production of documents and publications, ensuring adherence to GFCM’s corporate publishing standards.
• Information Sharing: Facilitate the sharing of documents and knowledge across the organization and with external stakeholders.

Key Skills and Qualifications:

• Educational Background: A degree in communications, public relations, journalism, marine sciences, environmental policy, or related fields is generally preferred.
• Experience in Publications: Previous experience in publication coordination, technical writing, editing, or documentation in a UN or international organization setting is highly desirable.
• Strong Research Skills: Ability to conduct research, synthesize information, and produce high-quality written reports and documents.
• Communication Skills: Strong writing, editing, and proofreading skills with an eye for detail. Ability to adapt content for different audiences (e.g., policymakers, the scientific community, the general public).
• Digital Literacy: Familiarity with content management systems (CMS) and digital publication tools. Proficiency in using graphic design software and tools for online publication is an advantage.
• Language Skills: Proficiency in English (and knowledge of French or Italian may be an advantage), as all publications are likely to be produced in English, but documents may need translation or adaptation for multilingual audiences.
• Teamwork and Collaboration: Strong ability to work collaboratively with diverse teams, including technical experts, scientists, and communication specialists.

Consultancy Structure and Duration:

• Assignment Duration: The consultancy can last between 1 to 11 months, depending on the specific needs of the GFCM. Extensions are possible, subject to satisfactory performance and available resources.
• Location: The position is based at the GFCM headquarters in Rome, Italy, and the consultants will be expected to work closely with the GFCM team.
• Engagement Type: Consultants are typically engaged on a short-term, project-based contract, with responsibilities that mirror those of full-time staff in terms of deliverables, but the role is more focused on specific tasks and projects.

How to Apply:

To apply for the positions of Publication Coordinator, Publication Specialist, or Documentation Specialist, candidates would typically need to submit:

1. A detailed CV showcasing relevant expertise in publications, communications, or documentation.
2. A cover letter outlining your experience, qualifications, and interest in the position.
3. Samples of past publications or documentation (if available) to demonstrate your writing and editorial skills.
4. References from previous consultancy or professional roles.