Hiring Communication Specialist-Location: Rome-Italy

Job Posting

: 10/Mar/2025

Closure Date

: 24/Mar/2025, 10:59:00 PM

Organizational Unit: NFIDD – Director’s Office – Divisional Support and Project Cycle Unit

Job Type

: Non-staff opportunities

Type of Requisition: Consultant / PSA (Personal Services Agreement)

Grade Level: N/A

Primary Location

: Italy-Rome

Duration: Up to 11 months

Key Responsibilities:

1. Knowledge Management & Communication (KMC) Activities:
   • Support the implementation of KMC activities for specific projects, including Tuna, Deep-sea Fisheries, and Global Coordination Projects.
   • Design and execute KMC activity plans, ensuring they align with project objectives and outcomes.
   • Prepare, process, and disseminate KMC materials (e.g., reports, newsletters, briefings) according to the project document.
2. Program-Level KMC Coordination:
   • Support the overall KMC strategy for the Common Oceans Program.
   • Assist in implementing and managing KMC plans for program-level coordination between the child projects, ensuring messaging is consistent and aligned with the program’s goals.
   • Coordinate across teams to maintain a consistent narrative about the program’s progress and outcomes.
3. Management of Knowledge Management System:
   • Maintain and support the document repository for the program, ensuring easy access to information and materials.
   • Regularly update the repository with news, project outputs, and key documents.
   • Manage and oversee a shared calendar for upcoming events, deadlines, and activities related to the program.
4. Liaison with Partners and Stakeholders:
   • Coordinate with Common Oceans Program partners to gather necessary content for KMC activities.
   • Establish and maintain communication with KMC service providers for the preparation and dissemination of KMC materials.
5. Collaborate with Communications Team:
   • Work closely with the Common Oceans Senior Communications Consultant and OCC Communications Coordinator to ensure consistent, high-quality messaging across the program.
   • Ensure that all communications align with corporate policies and quality standards.
6. Event & Meeting Organization:
   • Assist in the organization, execution, and follow-up of meetings and events related to KMC efforts.
   • Participate in KMC working group meetings, providing input as necessary, and ensuring KMC goals are reflected in program activities.
7. Content Management for Websites:
   • Collaborate with the webmaster and OCCI/CSI focal points to manage content on the program’s dedicated websites, ensuring they remain current and informative.
   • Regularly update the website with relevant news, resources, and project developments.
8. Reporting & Performance Analysis:
   • Document KMC efforts for internal and external reporting.
   • Provide regular reporting input, including performance analysis and progress updates.
9. Adherence to Corporate Publishing Standards:
   • In collaboration with the NFI Publication Assistant, ensure all publications and documents are processed according to the FAO’s Publication Workflow System (PWS).
   • Ensure that all publications meet FAO’s corporate publishing standards.
   • Constantly liaise with the Publishing Group at FAO for updates and to ensure proper processing.
10. General Support and Other Duties:

• Assist in a wide variety of other tasks as needed, contributing to the overall success of the Common Oceans Program.
• Perform duties in accordance with the evolving needs of the program.

Skills and Qualifications Likely Required:

• Communication and Coordination Skills: Strong ability to coordinate across multiple teams and stakeholders, ensuring clear and consistent messaging.
• Knowledge Management Expertise: Familiarity with document management systems and the ability to manage a knowledge repository effectively.
• Event Management: Experience in organizing events and meetings, as well as following up on action items and ensuring that key tasks are completed.
• Website and Content Management: Basic understanding of content management systems (CMS) for maintaining websites and online resources.
• Publication Handling: Knowledge of corporate publishing standards, particularly in relation to FAO or similar international organizations.
• Reporting and Documentation: Ability to track activities, analyze data, and prepare reports for internal and external purposes.